Storing Your Data

Options for Storing Your Data

Rice offers researchers several options for storing data, including:

  • Crate: “research storage solution for Rice researchers; 500GB per research award”
  • Box: “enterprise cloud-based storage & collaboration service”

As you select an appropriate storage option, consider:

  • Backup
  • Versioning
  • Security
  • Ability to share data with collaborators
  • Reliability

Best Practices for Data Preservation

“Data often have a longer lifespan than the research project that creates them. Researchers may continue to work on data after funding has ceased, follow-up projects may analyse or add to the data, and data may be re-used by other researchers.” [UK Data Archive]

Preservation is a key part of the data life cycle model. Active management will help ensure the data remains accessible for the long term and support reuse for continuing or future research. Note the “3-2-1” rule: make three copies, store two on different types of media and one in a different location.


Rice University’s Digital Scholarship Archive (RDSA) provides support for many of these recommended practices, such as storage in diverse geographic locations, multiple redundant copies, and automatic backup and synchronization of files, all of which help reduce the risk of data loss and ensure long term data integrity. You can deposit small, publicly-accessible datasets to this archive. You can also deposit your papers, presentations, conference papers, reports, white papers and other scholarly works, provided that they can be made publicly accessible.  Rice Digital Scholarship Archive provides a stable URL for citation purposes and manages scholarly information for the long-term.